Job Overview:
We are seeking a detail-oriented and organized Bookkeeper & Administrative Assistant to manage financial tasks and provide administrative support for our growing jewelry brand. This role combines bookkeeping expertise with administrative efficiency, requiring strong attention to detail, excellent organizational skills, and the ability to thrive in a creative and dynamic environment. As a small business, flexibility is essential—you will need to adapt and step in where needed to support the team and operations.

Key Responsibilities:

Financial Management:

• Maintain accurate and up-to-date financial records, including accounts payable, accounts receivable, and payroll.
• Monitor budgets, cash flow, and expenses to ensure financial stability.
• Prepare regular financial reports, including profit and loss statements and balance sheets.
• Support tax filing processes and ensure compliance with all relevant regulations.
• Conduct bank reconciliations to verify accurate financial records.
• Process invoices, purchase orders, payments, and vendor accounts.

Administrative Support:

• Organize files, schedule meetings, and manage email correspondence.
• Assist with inventory tracking and data entry for products and materials.
• Address customer inquiries related to orders, payments, and receipts as needed.
• Step in to support other tasks and team members as needed, adapting to the changing needs of the business.
• Perform additional bookkeeping and administrative duties as assigned.

Qualifications:

• Experience: Proven experience as a bookkeeper or in a similar role, preferably within a creative, fashion, or small business environment. A degree in Accounting, Finance, or a related field is a plus.
• Proficiency: Strong knowledge of bookkeeping software (e.g., QuickBooks, Xero) and Microsoft Excel.
• Skills: Familiarity with accounting principles and financial regulations, with excellent written and verbal communication skills.
• Qualities: Highly organized and detail-oriented, with strong time-management skills and the ability to prioritize tasks effectively in a fast-paced environment.

Preferred Qualifications:

• Experience in retail or e-commerce businesses.
• Familiarity with inventory management systems.

Location: Williamsburg, Brooklyn (on-site)
Position Type: Part-time or Full-time, based on experience and availability.

As a member of a small and dynamic team, you will play an integral role in our success and should embrace flexibility, collaboration, and a willingness to step outside of your primary responsibilities when needed. This role is ideal for someone with a proactive attitude, who enjoys managing finances and supporting a growing creative business.

what we offer

Exclusive employee discounts:

Enjoy a generous discount on our products, allowing you to indulge in the exquisite offerings of Haricot Vert at a special rate.

Creative haven: 

Immerse yourself in a warm and casual work environment that celebrates individuality. At Haricot Vert, authenticity is not just welcomed but celebrated. Our space encourages you to be yourself, fostering a sense of belonging and creativity.

Celebratory gatherings: 

Join the Haricot Vert team in regular company-wide gatherings like craft nights, happy hours, and more!

DreamBean Cafe perks: 

Sip on monthly complimentary drinks and enjoy lavish discounts in our in house cozy café!  

Compensation:

$22-26 (based off of experience).

Job type:

Part-time or full-time (flexible), must undergo a 1-month trial period.

how to apply

Let us know why you are perfect for this opportunity! For consideration, please submit your resume and cover letter to kels@haricotvert.shop with the subject line “Bookkeeper & Admin Assistant / [Your Name].” Applications submitted without a cover letter will not be considered.